4 Ways to Optimize Your Title Practice (with Alanna AI & More)

Title companies and real estate agents face a unique challenge – you work in a very specific industry with unique software and technology needs. Not to mention a world full of rising security threats!

Title professionals need technology but might not know how to use it to the best of its ability, or safely – and you are likely aware of this predicament. Unfortunately, it’s always been a reality that comes with working in this industry. The amount of work that goes into closing is time-consuming and tedious – and requires a methodical, well-organized approach to do it well.

In other words, it’s not the type of thing you want to – or even can – rush to finish. But you probably find yourself hurrying through these tasks everyday.

To that, we say – what if there was another way? Indeed, modern technology offers solutions to this specific set of challenges. Software such as SoftPro and RamQuest offer unique ways to streamline the complicated title practice.

At Premier One, we’re committed to helping our customers understand how to properly use these services – but in particular, we suggest something that goes beyond software. We’re talking about artificial intelligence.

Introducing Alanna AI, A Solution for Title Practices

Enter Alanna, a closing assistant for title companies and real estate agents that is smart, resourceful, and ready to help at a moment’s notice. 

You might think we’re talking about a human, but we’re talking about an AI virtual assistant.

Don’t think of Alanna AI as just another piece of title production software. Instead, it’s an automation tool that helps title companies and real estate agents move efficiently through tedious and time-consuming closing processes. For those in the industry looking to use automation to get ahead of the competition, Alanna AI is a solution worth trying. We dig into the automation capabilities of it below.

Work Smarter, Think Faster: 4 Optimization Strategies That Utilize Advanced Software

Beyond Alanna AI, there are numerous ways to tap into technology to optimize your title practice. For example, take a look at the ALTA’s best practices, a helpful guide on how to navigate industry standards.

Below, we offer four things you can do to optimize your title practice.

1. Microsoft Azure Optimization

Azure, Microsoft’s cloud computing platform, is an integral part of many businesses. An audit of your Azure resources helps identify areas for improvement, cost-saving opportunities, and ensures you’re getting the most you possibly can out of the platform.

Our team of experts specializes in performing these Azure audits!

2. Microsoft 365 Licensing Audit

Microsoft 365 licensing optimization is another opportunity for efficiency – and in particular, taking a look at your overall business operating system. Collaboration is a cornerstone of the title industry – meaning Microsoft 365 technology is a core part of operations for title companies.

By auditing your current Microsoft 365 licensing, you’ll have an understanding of just how much you’re using the platform’s features. Most importantly, we’ll help you identify what could potentially be cut to save on costs.

3. Database Cleanup & Maintenance

Don’t be embarrassed if your database is messy or hard to navigate. Believe us when we say that your title practice is not alone. But by taking time to clean up your database and perform routine maintenance, you can transform your day-to-day approach by significantly improving the performance of your software.

For example, software like SoftPro and RamQuest can run slower over time, but cleaning it those databases will make it faster! Think of it like changing the oil to your vehicle or exercising regularly. Maintenance improves functions across the board. 

If you need help in understanding the general maintenance needs of title production software or supporting tools, our managed IT experts are here to help.

4. Embrace AI and Automation!

Embrace automation and see how it can transform your title practice. You might be surprised at what it can do, and how it can change your business.

Whether you choose Alanna AI or other automation platforms, know that those investments will pay huge dividends when demand returns to the market. Here are some areas AI can help:

  • Client Service: Provides 24/7/365 responses to both general and file-specific inquiries. 
  • Order Entry: Initiate new orders within Qualia, RamQuest, and other title production systems.
  • Closing: Generate buyer and seller net sheets along with closing cost estimates. 
  • Processing: Efficiently gather and process seller/buyer information. 
  • Support: Send text messages to all involved parties throughout the transaction.
  • Sales: Utilizes a mass text message marketing campaign for post-closing marketing, client retention, and acquiring new business.
  • Marketing: Serves as a brand ambassador, guiding consumers through the complexities of the title process.

Title Leaders Who Want Innovation, Ask Yourself: What Can Automation Do for Your Practice?

Just because things have always been a certain way doesn’t mean that they have to be that way in the future. Title leaders like yourself not only understand this, but you likely embrace it. There’s a reason people say fortune favors the bold. As technology evolves, the way that closing and escrow processes happen with evolve alongside it.

Whether it’s through title software support or automation implementation, at Premier One, we want our clients to have every advantage they can to succeed. That’s why we ensure technology is finely tuned for the title practices we work with. 

Are you ready to start your journey towards efficiency, productivity, and success in the title insurance industry? Learn more about how we can help today!

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